New Event Submission Form

Please complete and submit this form in order for us to create a new event in our system. It should only take you a couple of minutes ...

Please send graphics to richard@bdatix.bm .

Here is a list of of OPTIONAL* graphics that we can use and their specs:

Paid banner for our slideshow at the bottom of all BermudaTix event pages: 500px wide by 274px high
Free advertising image(s) for your event page (up to 4 images). Use to promote your sponsors or other events. 300px by 300px.
Free advertising image(s) for your e tickets and email confirmations (up to 4 images). Use to promote your sponsors or other events. 400px wide by 300px high.
Free advertising image for your e tickets and email confirmations (one large image instead of up to 4 smaller images). Use to promote your sponsors or share information with purchasors. 800px wide by 300px high.
Thumbnail image for our Newsletter: 270px by 270px

If you have any questions or comments, send email to richard@bdatix.bm or call 232-8499 in Bermuda, 888-860-0996 in USA and Canada. Thank you for your support!

* We need at least a flyer or poster, minimum 630px wide.

PLEASE NOTE OUR NEW REFUND POLICY. IN CASE OF EVENT CANCELLATION, THE BERMUDATIX FEE WILL NOT BE RETURNED TO THE PATRON NOR EVENT PROMOTER.

I understand that my event must generate BermudaTix fees of at least $50. If it does not, I agree to pay BermudaTix the difference. *

Yes

No

While we don't charge a setup fee we do require that your event generate at LEAST $50 in BermudaTix fees. You must answer "Yes" to this question for your event to be created in our system. Only registered charities will be exempt from this policy. By clicking "yes", you also agree that should you cancel or postpone your event and we are asked to process refunds, there will be a $1 fee per refund transaction to cover our processing costs. Furthermore, if after final settlement, we process any refunds on your behalf, you agree to return said payments to us within 5 business days.

Event name: *

Please enter the event name exactly as you want your Patrons to see it online.

Event promoter's name: *

Please enter the name of your organization. If there is no organization, enter your name.

Your name:

If you didn't enter your name in the previous field, please enter it here.

Email address for correspondence from BermudaTix: *

Contact EMAIL or TELEPHONE we can give Patrons who have queries:

Sometimes, Patrons have questions that only you, the promoter can answer. How should they contact you?

Your contact number (only to be used by BermudaTix) *

Name of bank for weekly deposits:

Account name:

What is the name of the account holder as it appears on your bank statements?

What is the bank account number?:

Which email address should we use to send our weekly statements?: *

What is the seating capacity of your event? *

We are looking for the number of seats that BermudaTix will be selling. DO NOT PUT THE FULL CAPACITY OF YOUR VENUE UNLESS BERMUDATIX IS SELLING ALL YOUR TICKETS FOR YOU.

Does your event have reserved seating with a SeatMap?

Yes

No

In order for this answer to be "yes", we need to have a clickable SeatMap in our system whereby Patrons may choose their specific seat(s). If we don't have a SeatMap for your venue in our system, there might be an additional charge to create one. Call 232-8499 for details.

Do you wish to block some seats?

Yes I want to HOLD some seats

No, I don't want to HOLD any seats

Do you want to HOLD/RESERVE some seats before tickets go on sale? If you answer yes, we will get in touch to discuss.

Would you like to receive a copy of all email confirmations sent to your purchasors?

Yes

No

Would you like to use our app for checking in attendees and/or scanning tickets?

Yes

No

Please download VBO Touch from either the App Store or Android Play. You will be able to scan tickets and if you wish, sell tickets using the app. Call Richard on 232-8499 if you need more information.

What is your pricing? *

Please explain your pricing. Ex: Adults, $35. Students under 13: $20 and/or Ex: Regular tickets, $50. VIP tickets, $75. If you offer VIP tickets or other more expensive ticket types, please explain what the Patron gets to justify the additional cost.

How do we handle the BermudaTix fee? *

Price includes BermudaTix fee

BermudaTix fee should be added at checkout (Patrons aren't fond of fees at checkout)

Add BermudaTix fee and include in ticket price

Event description for web page:

If you emailed a poster/flyer with COMPLETE event information, there's no need to complete this field. Otherwise, please type a "blurb" that will entice Patrons to purchase tickets for your event. Make sure to include all relevant details such as where, when, how much.

This event is presented by: *

This information will appear online in a couple of places.

Venue: *

Where will your event be held? If not a standard venue that everyone knows, please include the address.

Dates and times: *

What are the dates and times for your event? What is the anticipated length of your event?

How long is your event?

How long before the event start will the doors/gates open?

When should we begin selling tickets?

Month

Day

Year

Time

Hour

:

Minute

am

pm

When should we STOP selling tickets

Month

Day

Year

Time

Hour

:

Minute

am

pm

BermudaTix will sell your tickets: *

Online with Will Call option. Clients will collect their tickets at the venue or you will check them in using the VBO Touch app. You will be responsible for printing/distributing Will Call tickets UNLESS BermudaTix is staffing a box office at your event.

Online with E tickets (clients print their own tickets) or Mobile tickets (tickets sent via text message to their mobile phone)

By telephone

Please choose ALL options that apply.

Will tickets be sold at the door (subject to availability)? *

Yes

No

Do you have an event website (URL) that we can link to?

Can children attend this event? *

Please explain your policy on children attending your event. Ex: Children over 2 years old are welcome but everyone must have a ticket. or Ex: Children under 2 years old sitting on their parent's lap do not require a ticket.

Cash sales at your event: *

I agree

No staff required at my event

If BermudaTix is staffing the Box Office at your event, you are responsible for providing a cash float AND for depositing all cash receipts from each performance.

Additional information:

Is there additional information you need to share with us or questions you might have?

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